Promotions/Reclassifications

Supervisor can initiate the request. Possible classification changes include:
  • Reclassification: A reclassification involves the classification of an existing position into a new job title and/or pay grade due to a significant change in job content. This change must be based on more than an increase/decrease in work volume and pace or the addition/deletion of minor duties. In this situation, an employee is moving to the job classification that more accurately reflects how his or her duties have evolved. The current position will not be backfilled. A reclassification may result in the placement of a position in a higher, lower or the same pay grade.
  • Promotion: A promotion occurs when an employee moves from a position in one job classification to another in a higher pay grade AND the original position is left vacant or to be filled. This employee participated in open recruitment and was selected after interviews.
  • Demotion: A demotion occurs when an employee moves to a position in a lower grade. This can occur when an employee voluntarily participates in open recruitment.
  • Lateral Move: A lateral move occurs when an employee moves to a position in an equivalent grade. This can occur when an employee voluntarily participates in open recruitment.

To Start the Process:

Staff
  1. Reclassification Form
  2. Position Description Form
  3. Updated Resume
  4. Requisition Notes and Health and Safety Questionnaire
  5. Organizational Chart – Create For Your Own Department
In an effort to formalize and streamline the reclassification process for Pediatrics STAFF members, reclassification reviews will be done twice a year. Please see the below schedule.

May/June: Performance Evaluation Process Completed. July 1: Deadline for submitting request forms. September 1: Effective date for approved reclassifications. Bi-weekly employees would be effective as of the start of the nearest pay period. February 1: Deadline for submitting reclassification request forms (if necessary). March 1: Effective date for approved reclassifications. Bi-weekly employees would be effective as of the start of the nearest pay period.

Post Doc to Faculty
  1. Updated CV
  2. Health and Safety Questionnaire
  3. Faculty Proposal Form (FPF)
  4. Search Waiver Form
  5. Job Description
  6. Promotion Request Memo